Administrative Clerk

Closing date: 24/05/2024

Date: 10/05/2024 

Position: Administrative Clerk 

Company: Imperial Truck Rental

Location: Pretoria 

Reference: Clerk-PTA 

Applications to: 


Job Function 

To perform administrative and clerical work, ensuring the accurate and on-time processing of data on operational management systems as well as record keeping and document control in alignment with predefined work objectives.


Qualifications required 

  • Matric 


Key Performance Areas 

  • Deliver work activities according to set standards in order to satisfy company and customers. 
  • Execute work activities effectively and efficiently in order to maximise financial performance. 
  • Attend learning initiatives to improve work quality and enhance own skills. 
  • Own and live up to the company values. 
  • Execute own work according to set operating procedures service level agreements. 
  • Execute work in line with governance and compliance processes. 
  • Plan and organise own tasks to make sure that performance targets are met, and standard operating procedures are adhered to. (daily to 3 months) 
  • Provide continuous feedback on task delivery to support decision making. 
  • Receive, record, resolve or escalate and follow up on client/customer queries or orders and provide regular feedback. 
  • Perform regular housekeeping activities. 
  • Daily Fleet Check 
  • Fuel capturing and Recon 
  • Opening of Rental Agreements 
  • Maintenance and Services on vehicles. 
  • Purchase Order processing and MIGO. 
  • Basic admin/filing. 
  • Provide quotations to potential clients and existing clients. 
  • Monitor logbooks. 
  • Cost recoveries. 
  • Control and recover traffic fines. 
  • Liaison with vehicle tracking company. 
  • Monitor vehicle abuse identification and recovery. 
  • Assisting customers with account queries. 
  • Co-ordinating client and driver trips 
  • Perform task requested by Branch Manager including but not limited to the above 


Skills and experience required 

  • minimum 1 year of experience in a similar environment 
  • Presenting and communicating information 
  • Planning and organising 
  • Delivering results and meeting customer expectations 
  • Following instructions and procedures 
  • Coping with pressures and setbacks 
  • Working with people 
  • Problem solving skills 
  • Basic reporting knowledge and / or skill 
  • Intermediate administration knowledge and / or skill 
  • PC Literate with SAP experience would be an advantage 


Equity statement 

Imperial is committed to Transformation, which encompases Employment Equity, Diversity and Inclusion when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants. 

Should you not have received a response within 4 weeks of the closing date of this advert, please consider your application unsuccessful.