ITR – Procurement Clerk -Spartan – March 2024

Internal Vacancy Alert

Position: Procurement Clerk


Date: 07 March 2024

Closing date: 21 March 2024

Location: Spartan

Reference: Procurement Clerk

Applications to:

SAP Code : 30824

Job Function

To perform administrative duties to ensure procurement process is
followed in obtaining quotations and placing orders with Suppliers,
mainting product profile and price. To ensure all procured items are in
accordance with requirements and related functions are adhere to. To
ensure all other administrative duties are according to set criteria.

Qualifications required

Grade 12/matric

Key performance areas

Assist to Manage Mix Telematics account.
• Ensure Tracking is fitted to all vehicles (New & existing)
• Ensure Tracking units are active and reporting.
• Assist to manage payment to Mix Telematics on monthly basis.
• Assist to obtain reports and provide to Area/Branch Managers if and when
• Company car info on approval of MD.
• Address all queries and ensure it is finalized within agreed time.
• Vehicle FM units not reporting.
• Beames not reporting.
• Other related queries
• Arrange and co-ordinate monthly meeting between Branch Managers and
• Ensure all queries address and raised in meeting are addressed.

Vehicle Disposal
• Assist with vehicles to be dispose of.
• Ensure vehicles are at Auctioneers as per agreed time (Arrange and coordinate with Branches/Auctioneers)
• Ensure all e-tags are removed and return to HO.
• Ensure tracking units are removed prior to auction date/s.
• Ensure systems are updated to reflect disposal of vehicles.
• Freeway
• Mix Telematics

• Fleet
• Annual Vehicle Replacement
• Assist to procure vehicles according to approved Capex.
• Assist to ensure all Suppliers are informed in respect to
• Assist to ensure all orders are allocated correctly and issued to
• Assist to ensure vehicles are received on time and all relevant
extras are fitted.
• Assist to ensure all new vehicles are allocated according to
Branch requests.
• Assist to ensure all new vehicles are captured correctly on
• Mix
• Freeway
• Assist to ensure all Suppliers invoices are captured and
submitted for payment.

• Assist to identify/propose correct vehicle/s according to customer’s
• Assist to request relevant quote/s from Supplier/s according to vehicle
• Assist to provide relevant information to FMR/Sales.
• Assist with all other queries to provide relevant information.

Support Function/s
• Provide support to:
• Executive Team when required.
• Internal – Fleet Department.
• Branch Managers
• Business area.

Skills and experience required.

• A high level of computer literacy, particularly in MS Excel, SAP and
• Experience in all aspects of supplier relationship management.
• Strong understanding of client and market dynamics and requirements
• Financial Skills essential
• Excellent planning and organizational skills essential
• Understanding of general business concepts
• Good communication, listening and interpersonal skills.
• Excellent verbal and written communication
• Professional and trustworthy in all aspects
• Good negotiation skills
• Positive attitude
• Ability to work under pressure.
• Valid Code 8 driver’s

Equity statement

Imperial is committed to Transformation, which encompases Employment Equity, Diversity and Inclusion when
recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore,
please be aware that internal candidates will be considered first before reviewing external applicants.
Should you not have received a response within 4 weeks of the closing date of this advert, please consider your application